TML has negotiated reduced rates for 2025 exhibitors and sponsors at convention center hotels. Space is limited to a maximum number of hotel reservations per participating company.

Exhibitors and sponsors needing more rooms than their allotment can book “outside” the TML housing block at the hotels’ regular rate by contacting hotels directly. TML is not affiliated with reservations made directly through hotels or third party companies.

Rooms within the TML housing block can only be booked through the TML housing portal (NOT directly through hotels or third party companies).

The exhibitor/sponsor primary contact will receive a link from exhibits@tml.org that will direct to the TML housing portal. Please see details below regarding your hotel reservation access date.

• May 22: Housing opens for Platinum, Greenhouse, Gold PLUS and Gold Sponsors
• June 17: Housing opens for exhibitors and sponsors with investments of $7,500 or more.
• June 24: Housing opens for exhibitors and sponsors with an investment of $2,500 – $7,500
• July 8: Housing opens for exhibitors and sponsors with an investment less than $2,500
• September 9: Housing cancellation deadline

TML Platinum, Greenhouse, Gold PLUS and Gold sponsors receive the added benefit of an allotment of reservations in the TML sponsor housing block, specified in each sponsor agreement.

All other sponsors and exhibitors ARE LIMITED TO A MAXIMUM OF 4 HOTEL RESERVATIONS TOTAL.

Reservation requests received over the allotment will be moved to the TML Waitlist Hotel.

Bringing a big group? Exhibitors or sponsors needing more rooms than their allotment are encouraged to work with convention center hotels directly and reserve early at the hotel’s regular rate.

Reservations in the TML Waitlist Hotel inform our housing team that additional rooms and nights are needed. Waitlist requests should be treated as formal hotel reservations, and canceled immediately if the reservation is no longer needed. Cancellation fees will apply to TML Waitlist Hotel reservations if rooms are not cancelled by September 9. 

Please be patient as our team navigates housing inventory to find the best match for your request. 

You can book multiple rooms within your allotment under one name, and confirm the individual guest name by August 23.

Cancel any rooms that you do not need by the cancellation deadline (September 9).

When making multiple hotel reservations use the email address of the person making the reservation, not the guest. This ensures that the appropriate person (coordinator) will have access to the hotel arrangements. For privacy and security reasons, hotel confirmations will ONLY be shared with the email address that is on the reservation. After checking the confirmation for accuracy, you may forward the reservation to the individual guest. 

Set spam filters to accept emails from the TML Housing Bureau, info@cvent.com, to receive email confirmations.

Arriving late? Call your confirmed hotel one week prior to arrival to let them know your arrival time or your reservation may be cancelled.

To modify or cancel confirmed reservations, contact kbhousing@keybookings.org.

Cancel any rooms that you do not need by the cancellation deadline (September 9).