Exhibitor FAQs

The 2025 TML Annual Conference and Exhibition will take place October 29-31 at the Fort Worth Convention Center at 1201 Houston Street in Fort Worth, Texas.

Approximately 3,500 appointed and elected city officials and municipal professionals will be in attendance. Additionally, there will be more than 350 exhibiting companies and approximately 1,800 exhibitor personnel, sponsors, and staff in attendance.

The TML Annual Conference and Exhibition welcomes Texas city officials including mayors, councilmembers, city managers, department directors, and thousands of other decision-makers for municipalities across the State.

The 350-400 conference exhibitors and sponsors represent the products, services, expertise, and innovations that cities rely on to manage day-to-day operations, keep their communities safe and prosperous, and strategize for the future. 

Please visit the Dates and Deadlines page for 2025 sponsorship reservation dates.

  • For TML premier level associate members: Exhibit space reservations for the 2025 TML Annual Conference and Exhibition will open March 11, 2025, at 10:00 a.m. CST

The primary contact for the organization’s membership will be emailed a reminder and instructions prior to March 11, and will receive the reservation link via email by 9:00 a.m. on March 11.Reservations will not be accepted before 10:00 a.m. CST.

  • For TML standard level associate members: Exhibit space reservations for the 2025 TML Annual Conference and Exhibition will open March 25, 2025, 10:00 a.m. CST.

The primary contact for the organization’s membership will be emailed a reminder and instructions prior to March 25, and will receive the reservation link via email by 9:00 a.m. on March 25. Reservations will not be accepted before 10:00 a.m. CST.

  • For non-members: Exhibit space reservations can be made beginning April 8 online at www.tmlexhibits.org.  

(Not sure of your membership status? View a list of associate members by level here.)

Early booth selection, exhibit space discounts, and access to register for various TML training events throughout the year are just a few of the benefits of TML associate membership!

Learn more about membership here.

TML does not currently offer exhibit space or sponsorship opportunities outside of the TML Annual Conference and Exhibition.

Associate members of the League are encouraged to register for various TML training events to learn and network alongside Texas city officials. View the TML training calendar for upcoming events.

View the 2024 TML Exhibitor and Sponsor Directory here.

The TML Exhibitor and Sponsor Directory is used to identify and locate exhibitors and sponsors onsite at the Annual Conference and is also made accessible year-round on the TML website as a valuable resource for connecting city officials with the services and products they need.

The preliminary agenda for the TML Annual Conference and Exhibition will be available in mid-July.

April 1 is the deadline for proposals for the 2025 TML Annual Conference and Exhibition.  Please note that TML accepts few proposals for the Annual Conference due to the large number of legal, legislative, and TML-affiliate sessions that must be included in the program.

More information and the proposal submission form can be found online here.

2025 information and pricing for decor, furniture rental, electrical services, freight shipping, catering, cleaning, Wi-Fi, and more is provided to exhibitors by the official service contractor, The Expo Group.

Exhibit spaces DO NOT include these items.

Carpeting or approved surfacing IS REQUIRED for all exhibit spaces with the exception of display vehicles/large equipment (weighing more than 2,000 lbs.).

A full catalog of options will be provided to exhibitors in July.

Do NOT trust third parties calling or emailing and claiming to represent TML and offering to help you book a hotel room. 

TML conference hotel rooms can be reserved ONLY through the TML conference housing portal.

The housing portal is made available online to exhibitors and sponsors beginning in June. TML housing cannot be accessed until that time.

The TML housing portal is intended to assist with booking only a limited number of hotel rooms.

Exhibitors/sponsors needing accommodations exceeding 6-8 rooms should work with convention center hotels directly and early, outside of the TML room blocks, at the hotel’s standard rate.

This requires additional registration credentials. Exhibitors wanting to attend educational sessions, keynote presentations, or ticketed meal functions will need to register and pay separately for the conference (beginning July 29).

The booth space includes an allotment of exhibit hall passes only; it does not include registration to attend conference sessions or functions that take place outside of the exhibit hall.

However, sponsorships starting at the silver level include a select number of full conference registrations in addition to exhibit hall passes.

The organizing and promoting of these events is entirely up to the exhibitor/sponsor. Exhibitors will oftentimes host a reception or happy hour at a nearby restaurant or hotel after conference hours.

You may promote the event by passing out invitations at your booth space or by using additional marketing opportunities such as advertising in the pre-conference issues of Texas Town & City or reaching out to attendees through the pre-conference attendee mailing list (available for an additional fee).

Mark your calendar and make plans to join us!
• The 2026 TML Annual Conference and Exhibition will be held November 11 – 13 in San Antonio.
• The 2027 TML Annual Conference and Exhibition will be held October 13 – 15 in Houston.