2025 Dates & Deadlines
View the Exhibitor Schedule for move-in details and show hours.
EXHIBITORS
March 11
Exhibit space reservations open to TML premier associate members
March 25
Exhibit space reservations open to TML standard associate members
April 8
Exhibit space reservations open to all
June 10
Exhibit space assignments will be provided via email
June TBD
Housing opens for exhibitors and sponsors with investments of $7,500 or more.
June TBD
Housing opens for exhibitors and sponsors with an investment of $2,500 – $7,500.
July TBD
Housing opens for exhibitors and sponsors with an investment less than $2,500.
June 27
Discount deadline for non-member booth reservations.
June 27
Cancellation deadline for partial refund (see Cancellation Policy in the TML Exhibitor and Sponsor Policy)
July TBD
Exhibit space décor, furnishing, and shipping details provided by The Expo Group
July 22
Deadline to advertise in the September pre-conference issue of Texas Town & City (optional)
August 15
Deadline to pay all outstanding balances.
August 26
Exhibitor badge registration opens for exhibit space staff and personnel
August TBD
Cancellation deadline for exhibitor housing
September 16
Pre-conference mailing list will be sent out to all Conference Sponsors
September TBD
Discount deadline for exhibit space décor and furnishing orders
September 18
Deadline to advertise in the November issue of Texas Town & City (optional)
October 21
Deadline to advertise in the December “Conference Highlights” issue of Texas Town & City (optional)
October 24
Deadline to register exhibit space staff and personnel
November 4
Post-conference mailing list will be sent out to all Conference Supporters and Conference Sponsors
SPONSORS
February 18
Platinum, Greenhouse, and Gold PLUS sponsor reservations open
(contact exhibits@tml.org to reserve)
March 4
Gold, Silver PLUS, and Silver sponsor reservations open
(contact exhibits@tml.org to reserve)
May TBD
Sponsor housing opens for Platinum and Greenhouse sponsors.
May TBD
Sponsor housing opens for Gold PLUS and Gold sponsors.
June TBD
Housing opens for exhibitors and sponsors with investments of $7,500 or more.
June TBD
Housing opens for exhibitors and sponsors with an investment of $2,500 – $7,500.
July TBD
Housing opens for exhibitors and sponsors with an investment less than $2,500.
July 15
Sponsor commitment deadline for maximum recognition (sponsors reserving after this deadline will miss September pre-conference logo recognition in Texas Town & City magazine)
July 22
Advertisements due for the September pre-conference issue of Texas Town & City (applies to Platinum, Greenhouse, Gold PLUS, and Gold sponsors)
August 15
Deadline to pay all outstanding balances.
September 16
Pre-conference mailing list sent to all Conference Sponsors
September 18
Advertisements due for the November issue of Texas Town & City (applies to Silver PLUS and Silver sponsors)
October 21
Advertisements due for the December issue of Texas Town & City (applies to Platinum, Greenhouse, Gold PLUS, and Gold sponsors)
November 4
Post-conference mailing list sent to all Conference Sponsors
November TBD
Advertisements due for the January 2026 issue of Texas Town & City (applies to Silver PLUS and Silver sponsors)