2025 Dates & Deadlines

View the Exhibitor Schedule for move-in details and show hours.

EXHIBITORS

March 11

Exhibit space reservations open to TML premier associate members

March 25

Exhibit space reservations open to TML standard associate members

April 8

Exhibit space reservations open to all

June 10

Exhibit space assignments will be provided via email

June TBD

Housing opens for exhibitors and sponsors with investments of $7,500 or more.

June TBD

Housing opens for exhibitors and sponsors with an investment of $2,500 – $7,500.

July TBD

Housing opens for exhibitors and sponsors with an investment less than $2,500.

June 27

Discount deadline for non-member booth reservations.

June 27

Cancellation deadline for partial refund (see Cancellation Policy in the TML Exhibitor and Sponsor Policy)

July TBD

Exhibit space décor, furnishing, and shipping details provided by The Expo Group

July 22

Deadline to advertise in the September pre-conference issue of Texas Town & City (optional)

August 15

Deadline to pay all outstanding balances.

August 26

Exhibitor badge registration opens for exhibit space staff and personnel

August TBD

Cancellation deadline for exhibitor housing

September 16

Pre-conference mailing list will be sent out to all Conference Sponsors

September TBD

Discount deadline for exhibit space décor and furnishing orders

September 18

Deadline to advertise in the November issue of Texas Town & City (optional)

October 21

Deadline to advertise in the December “Conference Highlights” issue of Texas Town & City (optional)

October 24

Deadline to register exhibit space staff and personnel

November 4

Post-conference mailing list will be sent out to all Conference Supporters and Conference Sponsors

 

SPONSORS

February 18

Platinum, Greenhouse, and Gold PLUS sponsor reservations open

(contact exhibits@tml.org to reserve)

March 4

Gold, Silver PLUS, and Silver sponsor reservations open

(contact exhibits@tml.org to reserve)

May TBD

Sponsor housing opens for Platinum and Greenhouse sponsors.

May TBD

Sponsor housing opens for Gold PLUS and Gold sponsors.

June TBD

Housing opens for exhibitors and sponsors with investments of $7,500 or more.

June TBD

Housing opens for exhibitors and sponsors with an investment of $2,500 – $7,500.

July TBD

Housing opens for exhibitors and sponsors with an investment less than $2,500.

July 15

Sponsor commitment deadline for maximum recognition (sponsors reserving after this deadline will miss September pre-conference logo recognition in Texas Town & City magazine) 

July 22

Advertisements due for the September pre-conference issue of Texas Town & City (applies to Platinum, Greenhouse, Gold PLUS, and Gold sponsors)

August 15

Deadline to pay all outstanding balances.

September 16

Pre-conference mailing list sent to all Conference Sponsors

September 18

Advertisements due for the November issue of Texas Town & City (applies to Silver PLUS and Silver sponsors)

October 21

Advertisements due for the December issue of Texas Town & City (applies to Platinum, Greenhouse, Gold PLUS, and Gold sponsors)

November 4

Post-conference mailing list sent to all Conference Sponsors

November TBD

Advertisements due for the January 2026 issue of Texas Town & City (applies to Silver PLUS and Silver sponsors)